Verifactu Regulation: Everything You Need to Know to Comply

The Spanish tax landscape is constantly evolving, and one of the most relevant developments for freelancers and businesses in recent times is the implementation of the Verifactu system. This new regulation, driven by the Tax Agency (AEAT), aims to modernise and strengthen control over invoicing, combating tax fraud and improving transparency in commercial transactions.

But what exactly is Verifactu? Who does it affect? And, most importantly, what do you need to know to comply with this new regulation and avoid potential penalties? In this blog, we break down all the key details of the Verifactu regulation.

What is Verifactu? The new invoicing system

Verifactu is a system for the electronic submission of invoicing records to the Tax Agency in a secure, immediate, complete, unalterable and automatic manner. In essence, it requires entrepreneurs and professionals to use invoicing software that guarantees the inviolability of records and their electronic submission to the AEAT.

This system falls within the framework of Law 11/2021, of 9 July, on measures for the prevention and fight against tax fraud, and its regulatory development has been materialised in Royal Decree 1007/2023, of 5 December, which approves the Regulation developing article 29.2.j) of the General Tax Law.

The main objective of Verifactu is to prevent the manipulation of invoices and the concealment of income, providing the Tax Agency with real-time information on economic transactions carried out.

Who does the Verifactu regulation affect?

The Verifactu regulation primarily affects:

  • Entrepreneurs and professionals who carry out economic activities and are required to issue invoices.
  • Producers and distributors of invoicing software and systems. These must ensure that their software meets the technical requirements established by the AEAT.

It is important to note that not all taxpayers are required to comply from the outset. The entry into force of the regulation is taking place progressively:

  • 1 July 2025: Obligation for producers and distributors of invoicing software to have their systems adapted to the technical requirements.
  • 1 July 2025: Obligation for entrepreneurs and professionals whose volume of transactions in the previous calendar year was greater than 6 million euros.
  • 1 January 2026: Obligation for all other entrepreneurs and professionals.

What do you need to know to comply with Verifactu?

To comply with the Verifactu regulation, you need to take into account the following key aspects:

  1. Adapted invoicing software: The central point of Verifactu is the need to use invoicing software that meets the technical requirements established by the AEAT. This software must guarantee:

    • The immutability of invoicing records.
    • The automatic recording of issued invoices.
    • The secure electronic submission of these records to the AEAT.
    • The generation of a unique identifying code for each invoice.
    • The retention of records for the legally required periods.

    Make sure to choose an invoicing software provider that is actively working on adapting to Verifactu and that offers you compliance guarantees.

  2. Information to submit: The invoicing software must send to the AEAT, for each invoice issued, a series of mandatory data, including:

    • Identifying details of the issuer and recipient.
    • Invoice number and date.
    • Tax base, tax rate and VAT quota (if applicable).
    • Description of the transactions.
    • Identifying code of the invoice.
    • Other relevant data as required by the regulation.

  3. Submission format: The submission of invoicing records will be carried out electronically through the channels enabled by the AEAT, following the formats and technical specifications that are published.

  4. Consequences of non-compliance: Failure to comply with the obligations established in the Verifactu regulation can result in significant financial penalties. It is essential to be well informed and take the necessary steps to comply with the regulation within the established deadlines.

In short, the Verifactu regulation is a reality that will impact the majority of freelancers and businesses in Spain. Understanding its implications and taking the necessary steps to comply is essential to avoid issues with the Tax Agency and ensure the continuity of your business in the new tax environment. To do so, having a robust business management software adapted to Verifactu requirements, such as ERPCloud, is presented as a comprehensive solution to face this new scenario with confidence.

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