Bankinplay: automated bank reconciliation and real-time treasury control

Manual bank reconciliation is one of the biggest time drains in finance departments. Downloading bank statements one by one, cross-referencing data with the ERP, matching transactions one at a time, dealing with different formats depending on the bank. A process that consumes hours every week and generates a constant risk of error. Bankinplay is a platform designed to automate this process from start to finish.

What is Bankinplay?

Bankinplay is a banking and treasury management platform that connects directly with more than 6,000 banks in 49 countries, automatically processes statements in all standard formats (Norma 43 / AEB43, Multicash, SWIFT MT940, CODA and more than 15,000 additional variants) and reconciles bank transactions with ERP or accounting system entries. The result is over 90% automatic reconciliation from the first month of use.

Bankinplay is not an official website of The BigTech Experience: it is a third-party platform that we have incorporated into our portfolio of solutions and whose implementation we accompany in a consultative manner in the organisations that adopt it.

The problem it solves: the hidden cost of manual reconciliation

Many companies do not quantify the real cost of manual bank reconciliation. But when you add up the hours of work, the risk of error, the lack of treasury visibility and the inability to project liquidity accurately, the impact is significant. The most common symptoms we detect:

• Weekly hours lost downloading statements, formatting them and reconciling them manually in the ERP.
• Dependency on bank portals, with manual downloading entity by entity and updates only daily or weekly.
• No real-time treasury visibility, which makes it difficult to make decisions on payments, collections and short-term investment.
• Inability to consolidate the banking position of a business group with multiple entities and accounts at different banks.

The four main capabilities of Bankinplay

Automatic receipt of Norma 43 and other banking formats

Norma 43 (Cuaderno 43 AEB) is the Spanish standard for the electronic transmission of bank statements. Bankinplay receives and processes it automatically, along with MT940 (SWIFT), Multicash, CODA formats and more than 15,000 variants of bank formats from around the world. This completely eliminates the need to manually download statements from bank portals.

Automatic bank reconciliation above 90%

Bankinplay's reconciliation engine automatically cross-references bank transactions with ERP or accounting system entries, applying configurable rules that are refined with use. More than 90% of transactions are reconciled automatically, leaving only a fraction for manual review. The finance team dedicates its time to analysing exceptions, not doing mechanical work.

Real-time treasury control

Bankinplay provides a consolidated real-time cash position, with the ability to project future liquidity by incorporating the estimated collection and payment dates of outstanding items. The liquidity forecasting functionalities allow scenarios to be simulated and financing needs or surplus positions to be anticipated, significantly improving the decision-making capacity of the CFO and financial director.

Native integration with leading ERPs

Bankinplay integrates with Microsoft Dynamics 365 Business Central, SAP and SAP Business One, Oracle NetSuite, Odoo, Navision, Sage X3 and any ERP on the market via advanced API. Bank connectivity can be active in approximately one week; the full implementation with ERP integrations is completed in 1 to 3 months depending on complexity.

What type of company is Bankinplay designed for?

Bankinplay delivers the most value to:

• Finance departments that spend weekly hours on manual reconciliations and want to reclaim that time for higher-value analytical tasks.
• Companies with multiple bank accounts at various institutions, which need a consolidated view of their banking position.
• Companies with high transaction volumes, managing hundreds or thousands of bank transactions per month.
• CFOs and financial directors who need real-time treasury visibility to make better cash management decisions.
• Multi-entity business groups with intragroup transactions that require reconciliation between companies.

Results delivered by banking automation

Organisations that implement Bankinplay report concrete results: near-total elimination of manual reconciliation work (over 90% in the majority of cases from the first month), significant reduction in posting errors, real-time treasury visibility that previously required manual construction, and the ability to project liquidity at 30, 60 and 90 days with automatically updated data.

Frequently asked questions about Bankinplay

Does Bankinplay work with any Spanish bank?

Bankinplay is connected with more than 6,000 banks worldwide, including all relevant banking institutions in the Spanish market. Norma 43, the universal standard in Spain for the transmission of statements, is handled natively.

How long does it take to implement Bankinplay?

Basic bank connectivity can be active in approximately one week. The full implementation, including ERP integrations, configuration of reconciliation rules and training of the finance team, is typically completed within 1 to 3 months.

What happens with transactions that are not reconciled automatically?

Transactions that do not meet the automatic reconciliation criteria are placed in a manual review queue with contextual information to facilitate their management. With use, reconciliation rules are refined and the automation rate tends to increase.